Privacy policy

Last updated: 30 October 2026

Who we are

Aapicos (“we”, “us”) operates the Invoice Hub website and service. You can reach us through the contact page or at sales@aapicos.com.

What we collect on this website

• Demo, plan and contact requests: your name, email, company, and anything else you choose to give us (phone, country, team size, invoice volume, the plan you picked and your message).
• Newsletter sign-ups: your email address and the page you signed up from.
• Technical details sent with a form: your IP address and browser user-agent, used to prevent spam and abuse.
• How you found us: campaign tags in the link you followed (such as utm_source) and the website that referred you, saved with any request you send.

Why we use it

• To reply to your request, arrange a demo and set up your organisation — with your consent, given on the form.
• To send product updates you subscribed to. Every email has an unsubscribe link.
• To keep the website secure and stop automated abuse.
• To understand which channels bring us customers, in aggregate.

We do not sell your personal data.

Cookies and local storage

The website sets one essential session cookie, used to keep forms secure (it carries the anti-forgery token) and to remember how you arrived during your visit. If you accept cookies inside the app, your light/dark preference is stored in your browser. We do not use advertising cookies.

Customer data in the service

Data your organisation enters into Invoice Hub (companies, buyers, invoices, payments, users) is processed on your behalf to provide the service, is kept separate from every other organisation’s data, and is visible only to the users your administrator authorises. Sign-ins and changes are recorded in an activity log available to your administrators.

How long we keep it

We keep requests for as long as needed to respond and follow up, and newsletter details until you unsubscribe (after which we keep only a record that you opted out). Customer data is kept for the duration of your subscription and as required by law.

Sharing

We use service providers to host the website and send email. They process data only on our instructions. We may disclose data where the law requires it.

Your choices and rights

You can ask to access, correct or erase your personal data, withdraw consent, or unsubscribe at any time. Contact us using the details above and we will respond within a reasonable time. You also have the right to raise a grievance with us and, where applicable, with the relevant data protection authority.

Changes

If we change this policy we will update the date above, and tell customers about material changes.