# Statuses, printing and duplicates

## Statuses

| Status | Meaning |
|---|---|
| **Draft** | Being prepared; not sent to the buyer. |
| **Sent** | Issued to the buyer; awaiting payment. |
| **Paid** | Payment received. Set automatically when you [record a payment](/docs/recording-payments). |
| **Cancelled** | Withdrawn. Money arriving later doesn't un-cancel it. |

On an invoice, use **Mark Sent** or **Mark Paid**. Changing status is a separate permission from editing, so someone can mark an invoice paid without being able to change its figures.

## Printing

Click **Print / Save PDF** to open the print-ready A4 layout, then print or save as PDF from your browser.

## Client copy and CA copy

The invoice you print is the **client copy**. The **CA copy** is a separate document for your accountant, with realisation detail such as bank charges, which never appears on the client copy. See [CA register](/docs/ca-register).

## Duplicating

For repeat shipments, click **Duplicate**. A new draft opens with the same parties and lines. Update the date, number and quantities, then save.